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Watch Party Chair Job Description

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Length of Commitment:

1 year

Time Involvement:

12-16 hours per month during the season, 1-2 hours per month in the off-season
Alumni Group Board meetings (monthly/quarterly/as scheduled)
Developing plan for season
Organization of watch parties and hosting duties throughout season
Coordination of volunteer representation at events

Position Requirements:

Be a member in good standing with the Arkansas Alumni Association
Serve as a model representative of the Alumni Association and your alumni group

Preferred Skills and Past Experience:

Strong interest in athletics, event planning and public relations
Outgoing personality
Strong public speaking skills
Project management/organization
Task delegation

Key Responsibilities:

Leads Watch Party Committee
- Oversee alumni volunteers serving on the Watch Party Committee that will perform the following projects before and during the season:
  - Develop a plan for entire season (e.g. - selecting a venue for all events, negotiating special drink and appetizer pricing, determining parking options, etc.)
  - Receive and distribute event supplies from the Alumni Association (e.g. - door prizes, sign-up forms, literature, etc.)
  - Before the game:
    - Arrive 45 minutes prior to kick-off to set-up the room
    - Hang banners, place table tents, etc.
    - Set up a check-in table near entrance
      - Door prize forms
      - Nametags
      - Stickers
      - Information about your alumni group
    - Greet guests and ask them to complete door prize form - be sure to introduce newcomers to others in attendance
  - During the game:
    - Continue to greet new guests as they arrive and get a quick headcount at peak of attendance
    - Take photographs of groups, Hog Calls, etc. - try to get a variety of photos
    - Lead the Hog Call as appropriate (after scores and at the end of each quarter)
    - Give brief remarks at half-time, including a plug for upcoming events, volunteer opportunities and conclude with a drawing for door prizes
  - After the game:
    - Thank everyone for attending
    - Clean the room (be sure to collect all of your event gear)
    - Collect door prize forms and mail to Arkansas Alumni Association, indicating on the envelop what date and watch party is enclosed
    - Complete online activity form and e-mail photographs to Arkansas Alumni Association within two days of event
Act as liaison between Committee, Board and Alumni Association staff, reporting activity, feedback on events and attendance